Applications
Frequently Asked
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General
Are PhD candidates considered to be academic staff?
Yes, PhD candidates are considered to be members of the academic staff.
How many times can I apply?
Erasmus Trustfonds, in principle, provides support to an individual or association no more than once every 12 months. Applications by individuals or associations who have been awarded financial support over the past 12 months, therefore, are not eligible for support. Submitting more than one application within 12 months, will thus result in a rejection. Applications for research projects are an exception to this rule.
I want to go on exchange after obtaining 60 ECTS for my masterdegree/180 ECTS for my bachelor degree. Do I qualify for a grant in the category ‘student support’?
No, unfortunately you do not qualify for a grant.
I have submitted an application. When will I hear the outcome?
Applications up to €10.000 are typically handled within 6 weeks. For applications of €10.000 and more, the process can take up to three months.
What should I do if I received a grant, but the project proposed in the application changes?
Inform us if there are changes to your project, as this might influence the support you receive.
Budget
The costs of the granted project turn out to be lower than the initial budget. Can I still receive the full subsidy amount of the Erasmus Trustfonds?
No, unfortunately this is not possible. The Erasmus Trustfonds only grants the amount necessary to cover a deficit, after all other sources of income have been used.
What kind of proof regarding travel costs and accomodation costs do I have to include as I did not make any bookings yet?
You can make an estimation of the costs and send proof of the actual costs afterwards.
Fill in form
Can I save my application and complete it later?
Yes, you can. When you have filled out all obliged fields and click ‘next’ the form will automatically save your application. Please do note that all required fields have to be filled out. After clicking ‘next’ you can leave the form and return to it later on.
The application form requires ‘approval of a controller’. Who is the controller?
A controller is the financial-, business-, or project controller responsible for the financial administration of your project. He/she has to approve your project budget and financial report. The head of your department or your supervisor is not a controller.
Can I use abbreviations or technical terms in the application?
Please avoid the use of technical abbreviations and/or technical terms, unless adequately explained.
In which language do I have to fill in the application form?
Grant applications must be written in Dutch or English, with the exception of grant applications for research projects exceeding €10.000,-. These applications must be written in English due to the potential peer-review procedure that these applications are subject to.
Deadlines
Where can I find the application deadlines?
Please check this page for all the upcoming deadlines.
I cannot submit a final report before the deadline mentioned in the grant letter. What should I do?
Please inform us before the deadline, as it might be possible to postpone the deadline.